Governance and organisation
Meetings
From the invitation to the signed minutes, in one place
Meetings
The Meetings system brings scheduling, invitations, an in-portal meeting room, minutes and their signing, and decision follow-up into one place. Every employee sees the meetings they were invited to, created, or hold a decision in, and can schedule a meeting for their department or team.
Who it is for: For every employee who calls or attends a meeting, department and team managers, and the executive secretariat and governance officers who run board and committee meetings.
The system in a minute
What it offers
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Four-step scheduling
Basics, purpose and agenda, invitees, then review and send invitations, held in the portal, by external link or in person.
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Invitations and RSVP
An email invitation with the agenda and a link to accept, decline or delegate, plus reminders a day and an hour before.
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Meeting room
Invitees join from the portal itself, and attendance is recorded for everyone who entered when the meeting ends.
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Minutes and decisions
Structured minutes signed, archived and downloadable as PDF, with decisions that carry an owner and a due date and can become tasks.
What sets it apart
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Guests without an account
An external invitee receives a personal link that opens the meeting room and nothing else.
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Quorum checked
Board and committee quorum is checked when the minutes are signed, and a reason is recorded if it is not met.
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Clash warning
If an invitee already has another meeting at that time, the system warns you while you schedule.
Some of its pages
- Meetings dashboard
- Meeting list
- Calendar
- Schedule a meeting
- Minutes register
- Decision follow-up
- Board and committee meeting register
Part of the Safwa Portal
This system works inside the Safwa Portal with all its other systems: one sign-in, permissions for every role, and an audit trail for every action.
Is this system right for your organisation?
We show you the whole system and answer your questions, then suggest the portal systems that fit your organisation.
