Finance and resources
Finance and Expenses
Every riyal on its path, every entry with its voucher
Finance and Expenses
The Finance system records the organisation's expenses, cash advances, invoices and receivables, and turns them into vouchers and journal entries on a single chart of accounts. Reports, the four financial statements and budgets with their spend and balance all come from there.
Who it is for: For finance and accounting staff, line managers and executive management who approve, and every employee who submits an expense or cash-advance request.
The system in a minute
What it offers
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Expense requests and their path
A request goes to the line manager, then finance, and executive management is added automatically above a set amount.
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Payment and receipt vouchers
One person creates a voucher and another approves it, then posting creates the entry and settles the request's invoices in one step.
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Cash advances and settlement
An advance is paid out by voucher and settled with its invoices and refund, and it only closes when the amount is fully accounted for.
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Reports, statements and budgets
Account statements, trial balance and the four financial statements, exported to Excel and PDF, plus annual budgets with their usage rate.
What sets it apart
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No payment without a voucher
An expense request is only marked paid when a matching voucher is posted; its status is never changed by hand.
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Segregation of duties
Requesters never decide their own requests, voucher creators never approve them, and only a third accountant can reverse one.
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Built for non-profits
Its four statements follow the non-profit standard and are built from posted entries alone.
Some of its pages
- Finance dashboard
- Expense requests
- Cash advances
- Journal entries
- Payment vouchers
- Invoices
- Financial reports
- Financial statements
- Annual budgets
- Chart of accounts
Part of the Safwa Portal
This system works inside the Safwa Portal with all its other systems: one sign-in, permissions for every role, and an audit trail for every action.
Is this system right for your organisation?
We show you the whole system and answer your questions, then suggest the portal systems that fit your organisation.
