Finance and resources
Assets and Custody
Every asset numbered, every custody with its holder
Assets and Custody
The Assets and Custody system records the organisation's equipment, furniture and devices, and shows who holds each one, with hand-over and return documented on two archived forms. It also keeps the maintenance log, periodic stock-take sessions with their variance report, and the book value of every asset.
Who it is for: For administrative affairs, human resources and the asset officer; finance reads and exports it, and every employee sees what they hold from their own services page.
The system in a minute
What it offers
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Asset register
Every asset with an automatic number, category, value, location and status, with search, filters and Excel and PDF export.
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Hand-over and return
Assign an asset to an employee and take it back with its condition, on branded receipt and return forms archived automatically.
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Maintenance and depreciation
A maintenance log with dates and costs, and straight-line depreciation and book value calculated automatically.
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Stock-take sessions
A checklist of every asset marked present, missing or damaged, and a PDF variance report in one click.
What sets it apart
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Custody stays with the holder
No employee is cleared while an asset is still in their custody, and the message names what is left.
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A stock-take that holds
A closed session is a dated count that stays available to read and export.
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A record that stays
Every hand-over, return and repair is kept in an audit trail with its archived form.
Some of its pages
- Asset register
- Asset file
- Stock-take sessions
- Cash custody
- My employment file and assets
- My cash custody
Part of the Safwa Portal
This system works inside the Safwa Portal with all its other systems: one sign-in, permissions for every role, and an audit trail for every action.
Is this system right for your organisation?
We show you the whole system and answer your questions, then suggest the portal systems that fit your organisation.
